Email hosting · Hong Kong

Business email hosting in Hong Kong, on your own domain

you@yourcompany.hk for the whole team: HK$1,000 a year for up to 10 mailboxes and 20 GB, domain included, on the mail platform we run ourselves and answer for on WhatsApp. Moving from your current provider? We migrate up to 10 mailboxes free, with every message intact.

Ask on WhatsAppSee the plan
HK$1,000 a year10 mailboxes20 GBDomain includedFree migration inIMAP, SMTP and webmail

One plan, one yearly fee

No per-seat pricing and no add-ons to decode. If you need more mailboxes or more storage, we quote that plainly.

Business email, basic plan

Everything a small team needs on its own domain, one yearly fee.

HK$1,000a year

Setup: Mailboxes ready within one working day of payment

  • Up to 10 mailboxes on your own domain, plus aliases and shared addresses such as info@ and sales@
  • 20 GB of storage shared across the mailboxes, allocated the way you want
  • Domain registration or renewal included (.com, .hk, .com.hk and the usual endings)
  • Webmail plus standard IMAP and SMTP for Outlook, Apple Mail, Thunderbird, iPhone and Android
  • SPF, DKIM and DMARC set up and kept healthy, server-side spam and virus filtering
  • Restore-tested backups, monitoring, and support on WhatsApp from the people who run the platform
Set this up on WhatsApp

Billed yearly in advance, in Hong Kong dollars. Renew or leave at the end of the year; your mail stays portable either way.

More than 10 mailboxes?

Teams of 20, 50 or more, a mailbox that needs 40 GB to itself, or a group address that fans out to several people: tell us the shape of your team and we quote it in writing, usually the same day. Migrations beyond the free allowance are quoted per mailbox.

Ask for a quote

Prefer email? info@virtualhi.hk

Free for up to 10 mailboxes

Moving in without losing a message

Coming from a cPanel host, a local hosting company, Google Workspace, Microsoft 365 or another mail server? We have moved entire estates of mailboxes between servers with zero loss and no user-visible downtime, and that is the standard your migration gets.

1

Copy everything across

Mailboxes are created on our platform and your folders and years of history are synced over while your current service keeps running.

2

Switch on an evening you choose

DNS moves at a scheduled time; a final sync picks up anything that arrived in between, so nobody is interrupted.

3

Old provider kept as a fallback

Your previous service stays live until delivery has been tested both ways and every mailbox has been checked.

4

Devices set up with you

Per-device instructions for Outlook, Apple Mail, iPhone and Android, and a walk-through on WhatsApp if anything is unclear.

One honest caveat: if your current provider only offers POP3 downloads, your history lives on your PCs rather than on their server, and moving it becomes a manual, per-device job. We check this first and tell you before you commit.

What you get

Mailboxes on your domain

you@yourcompany.hk for the whole team: real mailboxes, aliases, and shared addresses like info@ and sales@, arranged the way your business actually works.

Works with every mail app

Standard IMAP and SMTP, so Outlook, Apple Mail, Thunderbird and the built-in mail app on every phone just work. Webmail included for when you are away from your own machine.

Mail that lands in inboxes

SPF, DKIM and DMARC set up properly and kept healthy, so what you send arrives in inboxes, not junk folders. We verify deliverability instead of assuming it.

Spam and virus filtering

Server-side filtering that keeps the junk out without eating legitimate mail. When a real sender gets caught, we fix it for you; no support ticket maze.

Backups that actually restore

Regular backups of every mailbox, kept off the mail server, and we have actually restore-tested them rather than ticked a checkbox on a plan.

Monitored and managed by us

The platform is monitored around the clock and problems are usually fixed before you notice them. When you do need help, you message the people who run the service.

And if we are not the right fit

Hosted email makes sense when what you need is solid, professional email on your domain without subscription sprawl. If Google Workspace or Microsoft 365 is genuinely the better fit, because your team lives in Google Docs or you need Teams, we will say so plainly and set that up for you instead. Either way, your email gets sorted.

Frequently Asked Questions

Straight answers on how the email hosting works.

How much does it cost?+

HK$1,000 a year for up to 10 mailboxes and 20 GB of shared storage, domain registration or renewal included. That is the whole price: no per-user fee, no charge for aliases or shared addresses, no per-feature upsells. Larger teams or bigger mailboxes are quoted in writing.

How long does setup take?+

For a new domain, mailboxes are ready within one working day of payment; the domain itself can take a few hours to propagate. For a migration, allow about a week from your go-ahead, most of it waiting for a cutover evening that suits you.

Can you migrate us from our current provider?+

Yes, from Google Workspace, Microsoft 365, a cPanel host, a local hosting company or another mail server. Mailboxes, folders and years of history move intact, the DNS switch is scheduled so nobody is interrupted, and we verify delivery both ways before we call it done. Up to 10 mailboxes are migrated free with the plan.

Can we keep our current domain registrar?+

Yes. Email only needs the mail records (MX, SPF, DKIM and DMARC) pointed at our platform, so the domain can stay where it is and your website is unaffected. If you would rather we handle the domain too, registration or renewal is included in the plan.

Are we locked in?+

No. Everything runs on standard, open email protocols, so your mail is portable: any mail client can read it, and if you ever want to leave we will help you export and move. No proprietary formats, no exit fees.

Which devices and mail apps are supported?+

Anything that speaks IMAP/SMTP: Outlook, Apple Mail, Thunderbird, and the built-in mail apps on iPhone and Android. There is also webmail for browser access from anywhere.

How is spam handled?+

Filtering runs server-side, so junk is caught before it reaches your devices. And because we manage the platform ourselves, we can tune it for your business, for example making sure a legitimate but badly configured sender of yours always gets through.

What happens if something breaks or gets deleted?+

The platform is monitored, so most problems are caught and fixed before anyone notices. Every mailbox is backed up regularly and the backups are restore-tested: if a mailbox or message needs recovering, it can actually be recovered.

Email hosting pairs with the rest of our work

IT Consulting & Hosting
Domains, DNS, websites, backups: the rest of your IT
Company websites
From HK$4,800, on the same domain as your mail

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